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GIMC On-Line Ordering System - Help System
Who can order on-line?
An Authorized GIMC User having an GIMC
issued User Name and Password may use the on-line ordering
system. The Directors of Special Education in each school
district or the directors of other institutions have the
authority to designate teachers of the visually impaired or
other specified personnel as
Authorized GIMC Users. To obtain
information on becoming registered, please contact GIMC
or
click here to send an email.
How can I retrieve my User
Name and Password?
First, check with your director to determine if your name has
been submitted to GIMC as an GIMC
Authorized user. Then contact GIMC or
click here to request your User Name and Password.
What if my student is not
registered?
You can register your student by clicking on the New Student
button and completing the online form.
What if I don't know my
student's ID number?
All orders require a Student's GTID number to be entered. Be
sure you have this number before starting an order.
Under no circumstances will the staff of the GIMC give out a
student's GTID. You must obtain it from the LEA.
What if my desired
delivery shipping location is not listed?
GIMC can only ship books to approved shipping
locations. If you would like to add a location which is not
listed currently, please contact GIMC or
click here
to request approval.
Can I order APH tangible
materials such as light boxes, abacus, braille paper with the
on-line ordering system?
You can now order APH materials using the APH catalog number.
Please use the number in the exact form (including hyphens)
shown on the APH website or in their catalog. The GIMC cannot
provide APH materials marked "Not Available with Quota Funds".
Please use local funds to purchase these directly from APH.
How do I contact the GIMC?
Georgia Instructional Materials Center
205 Jessie Hill Jr. Drive SE
Atlanta, GA 30334
404-463-4462
404-651-6457 fax
Home Page: http://www.gimc.org
GIMC New Student Registration System -
Help System
Who can register a
student?
The Georgia Directors of Special Education in each school
district or the directors of other Georgia pulblic institutions
have the authority to designate teachers of the visually
impaired or other specified personnel as Authorized GIMC
Users.
An Authorized GIMC User having
an GIMC issued User Name and Password may
register and edit student records throughout the year. However,
an authorized user may or may not be able to update student
records for the APH Annual Census at the discretion of the
district director.
To obtain information on becoming registered as an Authorized
GIMC User, please contact GIMC or
click here to send an email.
I am an LEA Administrator.
How do I designate an Authorized GIMC User?
Contact GIMC or click here to authorize a teacher of the visually impaired or other specified personnel to order materials and add/edit students who are visually impaired.
click here to authorize a teacher of the visually impaired
or other specified personnel to order materials and add/edit
students who are visually impaired.
Am I an Authorized GIMC
User?
First, check with your director to determine if your name has
been submitted to GIMC
as an Authorized GIMC User and allowed you
access to update student records.
To obtain information on becoming registered, please contact GIMC
or
click here to send an email.
What are the basic
qualifications for eligibility?
Why do students need to
be registered?
Districts must register all new students and all transfer
students prior to the students receiving materials or services
from GIMC. Additionally, districts ensure that
every student is included in the National Annual Registry of
Visually Impaired Students conducted every January. This
Registry allows the State of Georgia to participate in the
Federal "Act to Promote the Education of the Blind." As a result
of participating in this Federal program, GIMC is
allocated quota funds based on the number of student
registrations. These funds are used for ordering books and
materials for your students from the American Printing House
(APH).
When should students be
registered?
A qualifying student should be registered as soon as possible
after being enrolled in your district's Program for the Visually
Impaired.
Where can I find my
student's ID Number?
The GIMC uses the student's GTID
as provided when they are registered. This is available from the
LEA. The staff of the GIMC are not authorized to divulge a
student's GTID.
GIMC Editing Student Records - Help System
Why do I get a message
that the student record can't be found or is inactive?
If you are looking for a record that was recently entered as a
new student, the registration may not have been approved at GIMC.
Check the status of a new student registration by clicking on
the View Status button and selecting New Students.
Any student listed under Processing or Need More
Information cannot be edited.
If you are looking for a record that has already been approved,
the record may not have been updated during the last Annual
Census or the student may have been removed from your district
registry by another district designee. This action would move
the student record to an inactive file. The record may also have
been edited recently and may be locked until the edit is
approved.
Should I wait until the
Annual Census to update my students records?
No. The system is available continuously in order to allow you
to keep all information current and make it easier to complete
the Annual Census. If the information is up to date at the time
of the Annual Census, it will be a simple matter to do a quick
review and confirm the data.
After I have edited all
of my students, how can I get a printout of their names and
Student ID numbers?
Click on the View Status button and select Edited
Students. Click and drag to select the information you need
and paste it into a document for your files.
How do I register a
student moving from another District in Georgia?
If the student is moving from another District in Georgia,
contact GIMC .
How can I check on recent
edits to student records?
Check the status of recent edits by clicking on the View
Status button and selecting Edited Students. Any
student listed under Processing or Need More
Information cannot be edited.
GIMC Annual Census - Help System
Who can update student
records during the Annual Census?
The Directors of Special Education in each school district or
the directors of other institutions have the authority to
designate teachers of the visually impaired or other specified
personnel as "authorized users." Directors select designees from
all authorized users in their district to allow access to
student records in order to update them for the Annual Census
during the month of January.
I am an LEA Administrator
and I need to authorize a designee to update student records for
the Annual Census. How do I authorize a designee?
Administrative User Names and Passwords are distributed via
email. Your login will take you to a Administrative area where
you can select from the Authorized Users in your district those
individuals responsible for the Annual Census. Contact GIMC
or
click here to request your Administrative User Name and
Password.
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