GIMC OnLine Ordering System - Help System

• Who can order on-line?
  An Authorized GIMC User having an GIMC issued User Name and Password may use the on-line ordering system. The Directors of Special Education in each school district or the directors of other institutions have the authority to designate teachers of the visually impaired or other specified personnel as Authorized GIMC Users. To obtain information on becoming registered, please contact GIMC or click here to send an email.


• How can I retrieve my User Name and Password?
  First, check with your director to determine if your name has been submitted to GIMC as an GIMC Authorized user. Then contact GIMC or click here to request your User Name and Password.


• What if my student is not registered?
  You can register your student by clicking on the New Student button and completing the online form.


• What if I don't know my student's ID number?
  All orders require a Student's GTID number to be entered. Be sure you have this number before starting an order.
  Under no circumstances will the staff of the GIMC give out a student's GTID. You must obtain it from the LEA.


• What if my desired delivery shipping location is not listed?
  GIMC can only ship books to approved shipping locations. If you would like to add a location which is not listed currently, please contact GIMC or click here to request approval.


• Can I order APH tangible materials such as light boxes, abacus, braille paper with the on-line ordering system?
  You can now order APH materials using the APH catalog number. Please use the number in the exact form (including hyphens) shown on the APH website or in their catalog. The GIMC cannot provide APH materials marked "Not Available with Quota Funds". Please use local funds to purchase these directly from APH.


• How do I contact the GIMC?
  Georgia Instructional Materials Center
  205 Jessie Hill Jr. Drive SE
  Atlanta, GA 30334
  404-463-4462
  404-651-6457 fax
  Home Page: http://www.gimc.org

GIMC New Student Registration System - Help System

• Who can register a student?
  The Georgia Directors of Special Education in each school district or the directors of other Georgia public institutions have the authority to designate teachers of the visually impaired or other specified personnel as Authorized GIMC Users.
  An Authorized GIMC User having an GIMC issued User Name and Password may register and edit student records throughout the year. However, an authorized user may or may not be able to update student records for the APH Annual Census at the discretion of the district director.
  
  To obtain information on becoming registered as an Authorized GIMC User, please contact GIMC or click here to send an email.


• I am an LEA Administrator. How do I designate an Authorized GIMC User?
  Contact GIMC or click here to authorize a teacher of the visually impaired or other specified personnel to order materials and add/edit students who are visually impaired.
  
  click here to authorize a teacher of the visually impaired or other specified personnel to order materials and add/edit students who are visually impaired.


• Am I an Authorized GIMC User?
  First, check with your director to determine if your name has been submitted to GIMC as an Authorized GIMC User and allowed you access to update student records.
  
  To obtain information on becoming registered, please contact GIMC or click here to send an email.


• What are the basic qualifications for eligibility?
  
  
  


• Why do students need to be registered?
  Districts must register all new students and all transfer students prior to the students receiving materials or services from GIMC. Additionally, districts ensure that every student is included in the National Annual Registry of Visually Impaired Students conducted every January. This Registry allows the State of Georgia to participate in the Federal "Act to Promote the Education of the Blind." As a result of participating in this Federal program, GIMC is allocated quota funds based on the number of student registrations. These funds are used for ordering books and materials for your students from the American Printing House (APH).


• What if my desired delivery shipping location is not listed for physical materials?
  GIMC can only ship books to approved shipping locations. If you would like to add a location which is not listed currently, please contact GIMC or click here to request approval.


• When should students be registered?
  A qualifying student should be registered as soon as possible after being enrolled in your district's Program for the Visually Impaired.


• Where can I find my student's ID Number?
  The GIMC uses the student's GTID as provided when they are registered. This is available from the LEA. The staff of the GIMC are not authorized to divulge a student's GTID.

GIMC Editing Student Records - Help System

• Why do I get a message that the student record can't be found or is inactive?
  If you are looking for a record that was recently entered as a new student, the registration may not have been approved at GIMC. Check the status of a new student registration by clicking on the View Status button and selecting New Students. Any student listed under Processing or Need More Information cannot be edited.
  
  If you are looking for a record that has already been approved, the record may not have been updated during the last Annual Census or the student may have been removed from your district registry by another district designee. This action would move the student record to an inactive file. The record may also have been edited recently and may be locked until the edit is approved.


• Should I wait until the Annual Census to update my student's records?
  No. The system is available continuously in order to allow you to keep all information current and make it easier to complete the Annual Census. If the information is up to date at the time of the Annual Census, it will be a simple matter to do a quick review and confirm the data.


• After I have edited all of my students, how can I get a printout of their names and Student ID numbers?
  Click on the View Status button and select Edited Students. Click and drag to select the information you need and paste it into a document for your files.


• How do I register a student moving from another District in Georgia?
  If the student is moving from another District in Georgia, contact GIMC .


• How can I check on recent edits to student records?
  Check the status of recent edits by clicking on the View Status button and selecting Edited Students. Any student listed under Processing or Need More Information cannot be edited.



GIMC Annual Census - Help System



• Who can update student records during the Annual Census?
  The Directors of Special Education in each school district or the directors of other institutions have the authority to designate teachers of the visually impaired or other specified personnel as "authorized users." Directors select designees from all authorized users in their district to allow access to student records in order to update them for the Annual Census during the month of January.


• I am an LEA Administrator and I need to authorize a designee to update student records for the Annual Census. How do I authorize a designee?
  Administrative User Names and Passwords are distributed via email. Your login will take you to a Administrative area where you can select from the Authorized Users in your district those individuals responsible for the Annual Census. Contact GIMC or click here to request your Administrative User Name and Password.